All policies

Acceptable Use Policy

To keep EasyQMS safe, lawful and reliable for everyone, all users must follow this policy.

Last updated: Thursday 4th June 2026

This document is a working template. Specifics marked [REVIEW] must be confirmed by EasyQMS leadership and legal counsel before being relied upon contractually.

1. You must not

  • Use the platform to break any law or regulation in the UK or your local jurisdiction.
  • Upload malware, viruses or harmful code.
  • Attempt to gain unauthorised access to any account, system or data.
  • Probe, scan, load-test or penetration-test the platform without our written consent (see Vulnerability Disclosure).
  • Use the platform to harass, defame or impersonate any person.
  • Falsify safety records, certificates or signatures, or use EasyQMS to misrepresent compliance status.
  • Resell, sublicense or expose the platform to third parties outside the scope of your subscription.

2. Data you upload

You must have the right to upload any personal data, photos or documents to the platform, and you must comply with UK GDPR when doing so.

3. Enforcement

We may suspend accounts or remove content that breaches this policy, with notice where practical. Serious or repeated breaches may result in termination without refund.

Contact

Questions about this policy? Email privacy@easyqms.co.uk.